The perfect HR tool for tracking your employee files
Administrative management and employee file tracking are time-consuming but essential tasks. Between employment contracts, contact details, job histories and authorizations, information is often scattered, making it difficult to consolidate. Finding specific data is usually a real challenge.
Our module is the HR tool designed to put an end to this headache. It centralizes your employees’ entire career history in comprehensive, secure digital files that are accessible with a single click. Simplify your daily routine, ensure your data is compliant and save valuable time so you can focus on what really matters: your human capital.
Its features
Simplified administration
Enables all HR administrative data linked to the employee to be managed.
Quick access to data
Allow access to data linked to each employee in a single click.
Streamline your processes
Give the possibility to share certain data with other modules by tailoring access privileges.
Your HRIS, Your rules
Manage a wide variety of data without constraints (monitoring employment contracts, job history, personal contact details, etc.).
Features overview
With our management module, you can ensure complete and error-free tracking of your employees’ information. Centralize everything from personal contact details to job history for a real-time 360° view:
- personal contact details
- list of qualifications
- people to be contacted in case of emergency
- record of positions held in the company
- date of birth
- date of arrival in company
- list of certifications and accreditations
Other than these fields listed by default, each client can add, at their convenience, an unlimited amount of data according to the information they wish to process at the HR file level for each employee in My Intranet HRIS. The data structure is dynamic, thus allowing you to have a great diversity in the format of input data. For instance, you can associate each user with an HR personnel number.
The full advantage of this personnel file management module, lies in the fact that the data is also accessible in other modules in order to enrich the existing data. For each field, you can configure access in a very specific way, depending on the target module and the user level (employee, manager and administrator).
Data is input in each employee profile by the administrator or the employee themselves (according to the settings selected for each field).
Still in relation to visibility settings, data is then available in the different modules. For example, in the internal directory module, the employee record is enriched with an HR box filled with data input in their profile.
