Teleworking management software
Telecommuting has become an everyday way of working for many companies. To ensure its success, you need the right telecommuting management software. These tools optimize the productivity of remote teams, facilitate communication and help you monitor employee activity effectively.
Tracking teleworking days
Each employee indicates his or her presence (in the office, on the road, teleworking, etc.) by half-day.
Time tracking
Track daily working time via a virtual time clock, as well as the time spent by each employee on each customer, project, activity or task.
Visualization of work locations (office/remote work)
Visibility on the global planning of the location of the whole team.
Telework planning
Teleworkers declare their teleworking days in the attendance planning module. For each day or half-day of the week, they indicate whether they are in the office, teleworking or on the road. This schedule is then validated by the manager. The global schedule then includes these different daily statuses, with customizable color codes.
Validation of teleworking days
You can configure a validation workflow with up to 5 levels. In this way, the hierarchy checks each weekly schedule including teleworking days. This ensures compliance with the company’s teleworking charter.
Tracking working time when teleworking
Our time tracking functionality enables employers to track the hours worked by their employees remotely, ensuring efficient time and productivity management.
Like My Intranet HRIS, the best telecommuting tools offer virtual time-clock functionality. Employees can easily report the start and end of their working day, as well as their breaks.
This data is used to generate detailed reports on working time, facilitating human resources management and compliance with maximum working time regulations.
With time tracking, teleworkers can better manage their time and work-life balance. For employers, this tool provides valuable information on the working habits of their remote teams.
This enables them to identify potential productivity problems. This facilitates resource allocation. Time tracking thus contributes to creating a more transparent and efficient working environment for all.
Daily activity monitoring
Daily activity reporting is a key feature of our telework management software. It enables managers to keep a close eye on the productivity of their remote teams. This tool offers intuitive dashboards that display in real time the time spent on projects and tasks by each employee.
Thanks to this enhanced visibility, team managers can quickly identify any bottlenecks or performance problems. They then intervene proactively to support their teleworkers.
A clear telecommuting charter, defining the terms and conditions of use of these monitoring tools, will help you to maintain employee confidence and commitment to this hybrid work mode.
Teleworking follow-up in human resources
My Intranet HRIS automatically calculates the number of teleworking days per month. Thanks to our advanced management of variable payroll components, this number can be used to calculate the number of luncheon vouchers or mileage allowances for the month. The calculation formula can be adapted to your needs for each variable payroll element.
You can then integrate the information into your payroll software. We have a module to format the data appropriately.
The benefits of teleworking for employees and employers
Remote working, facilitated by appropriate management software, offers numerous advantages for employees and employers alike. For employees, working remotely gives greater flexibility in the organization of their day, reducing the stress associated with travel and promoting a better work-life balance.
This flexibility translates into increased job satisfaction and, consequently, productivity. What’s more, our remote workforce management software helps employees to collaborate effectively with colleagues, regardless of their geographical location, opening up new career opportunities.
On the employer’s side, remote working offers significant advantages. It reduces the costs associated with office space and overheads. Indeed, if your employees are able to telework one day a week, you have the opportunity to reduce your number of offices by around 20%. You then need to implement a flex office model where offices are shared between several people.
The ability to recruit talent without geographical constraints broadens the pool of potential candidates. Monitoring tools integrated into My Intranet HRIS provide greater visibility of remote team productivity, facilitating performance management. Finally, by adopting telecommuting and associated technologies, companies demonstrate their adaptability and modernity. This strengthens their employer brand and attracts new talent.
Your questions about telework management solutions
How do I choose my teleworking management software ?
We recommend a solution offering an intuitive interface and comprehensive functionality for telecommuting scheduling and time tracking. You should evaluate the flexibility of integration with other tools you already use, such as your payroll software in particular. A good tool guarantees the security of your employees’ data and facilitates communication within teams.
How much does teleworking management software cost ?
You can view our pricing policy on this page. The annual subscription price depends on the number of software users.
How does My Intranet HRIS facilitate teleworking project management ?
First, our digital platform is fully accessible online via a simple Internet connection. So your employees can access it at any time, wherever they are.
Then, My Intranet HRIS integrates several key functionalities to simplify project management involving teleworking employees :
- Visibility of the team’s teleworking days in the schedule, making it possible to plan face-to-face meetings when the whole team is in the office ;
- Tracking time spent on projects and activities via the weekly activity report ;
- Planning teleworking days in the week in two clicks.
What's the difference between telework planning software and tools to facilitate telework ?
My HRIS Intranet helps you plan and monitor teleworking. In this sense, it is positioned as telework management software. It is therefore part of the range of tools used by teleworkers on a daily basis. In addition to planning tools, there are collaborative tools that can be used to facilitate work between remote teams:
- Videoconferencing : Teams, Zoom, Google Meet.
- Team chat : Slack.
- Project management : Trello.
- CRM : Hubspot.
