You want to take a week’s vacation and you’re wondering how many days will be deducted from your vacation pay. The answer depends on your company’s calculation method: in business days or in working days. Both calculation methods are managed by My Intranet HRIS software.
Calculation in business days
In this case, the employee is entitled to 25 days paid vacation per year. When a full week is taken, 5 days are counted from Monday to Friday, since business days run from Monday to Friday. In most companies, Saturday is not a business day.
Calculation in working days
Working days run from Monday to Saturday. An employee is therefore entitled to 5 x 6 days = 30 days paid vacation per year. When a full week is taken, 6 days are deducted.
However, the employee can also take partial weeks. The rule is that the employee must not be disadvantaged between a calculation in business days and a calculation in working days. This means that no more than 5 Saturdays will be counted per vacation period.
So a week’s paid vacation is equal to 5 business days and 6 working days.
The case of part-time work
Depending on the company, part-timers may have their vacation entitlement prorated or be granted the same number of days as full-time employees. By law, this approach must not penalize part-timers, who have the same vacation entitlement as full-time employees.
So if you prorate, you have to ensure that they can take their full 5 weeks’ vacation.
How can I simplify the calculation of deducted days ?
Do you find all this very complex? You’d be right! That’s why, at My Intranet HRIS, we’ve developed our own absence tracking software. It calculates for you the number of days to be deducted according to legal rules and employee work schedules.
