Attendance planning: how to keep track of it?
In today’s increasingly dynamic working environment, schedule management is essential for optimum productivity. A well-developed attendance schedule not only helps keep track of employees’ working hours, but also facilitates the management of absences and vacations.
We’re going to explore the different aspects of a schedule, the objectives it serves, and HR tools like My Intranet HRIS’s scheduling software.
What is an attendance schedule ?
It’s a tool that enables managers and human resources to track the presence and absence of employees within a company. It is used to plan activities, taking into account vacations and absences, to ensure an overall view of the available workforce.
The schedule includes information on working days, travel and teleworking periods. Thanks to management software, it’s easy to create a schedule that adapts to team needs, while complying with legal regulations and collective bargaining agreements.
Many companies manage their work schedules using Excel spreadsheets. Unfortunately, this shared system has its limits. Data is not always up to date. HR consolidation is complex.
With real-time access to employee data in a centralized schedule, you’ll be able to quickly plan and readjust activities in response to unforeseen circumstances. In this way, it becomes more than just a document – it’s a truly collaborative tool for keeping track of business and improving personnel management.
The targets of maintaining a schedule
This guarantees optimum management of work organization. A shared schedule makes it easier to manage leave and absences, by providing a clear view of the days not worked by each team member. You also know who is present in the company or teleworking at any given time.
Secondly, setting up a schedule helps to improve communication within teams, by making everyone’s availability visible. In this way, managers can anticipate the need for replacements, and avoid overloading certain employees.
The ultimate aim is to optimize the company’s overall operation, by ensuring better management of human resources and enabling teams to work in a more harmonious and coordinated way.
How does the My Intranet HRIS scheduling software module simplify your monitoring ?
This module is designed to simplify the management of schedules within a company. Thanks to its advanced features, employees and managers can create, monitor and adjust a weekly schedule in just a few clicks. That’s the power of our HR module. You can decide who can save the attendance schedule :
- the employee
- the department manager
- a third party in charge of scheduling
Our software offers an intuitive interface for easy planning. Users can view the availability of their teams in real time. This enables them to make quick, informed decisions.
What’s more, the software incorporates a working time management tool that makes it easy to track hours worked, overtime and days off. This reduces the time spent on time-consuming administrative tasks, enabling managers to concentrate on higher value-added activities.
Using My Intranet HRIS software, teams collaborate more effectively. They share information and ensure that all members are aligned with expectations and responsibilities. This saves time and improves overall company performance.
What are the rules for effective attendance planning?
We advise you to involve your teams in the planning process. By gathering their preferences and taking their needs into account, managers can create a schedule that fosters employee commitment and satisfaction.
You can also give employees the autonomy they need to organize the days they spend at the company, and only have the weekly schedule validated by their line manager.
After that, everyone must regularly update the schedule to reflect changes linked to travel and telecommuting. All information relating to absences is automatically integrated into the shared schedule by the software. Using schedule management software gives you real-time monitoring.
