[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.27.4″ custom_padding=”||100px||false|false” bottom_divider_style=”curve2″ bottom_divider_color=”#ceebea” global_colors_info=”{}”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.23.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” use_border_color=”off” border_color=”#ffffff” border_style=”solid” global_colors_info=”{}”]<\/p>\n
Setting up a Human Resources Information System (HRIS)<\/a> is a complex project. It requires meticulous planning and careful execution<\/strong>. The duration of an HRIS project varies considerably, depending on the size of the company, the complexity of existing HR processes and the scope of functionality required.<\/p>\n In large companies, a complete HRIS project often takes several months or even over a year to complete. But with My Intranet HRIS, this timeframe is greatly reduced thanks to the simplicity of its implementation. For a company with 100 employees, the installation and configuration phase usually takes less than a week<\/strong>.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ module_class=”primary-background” _builder_version=”4.27.4″ background_enable_color=”off” background_enable_image=”off” background_blend=”soft-light” custom_margin=”||” custom_padding=”||150px” bottom_divider_style=”wave2″ bottom_divider_color=”#FFFFFF” locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.16″ global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.23.4″ global_colors_info=”{}”]<\/p>\n User interviews help us to gain an in-depth understanding of the needs of the employees<\/strong> and managers who will be using the future system. Interviews with various company players, such as HR managers, operational managers and employees, help identify current expectations and challenges.<\/p>\n During these interviews, the project team gathers detailed information on existing HR processes<\/strong>, friction points and opportunities for improvement. We advise you to involve a wide range of users to ensure that the HRIS will meet the needs of all departments.<\/p>\n This phase is an opportunity to identify potential resistance to change and to start preparing employees for the adoption of the new system<\/strong>.<\/p>\n Duration :<\/span> 1 to 8 weeks, depending on the size and complexity of the organization.<\/p>\n This phase involves a thorough examination<\/strong> of all aspects of human resources management, from personnel management to expense claims, training and skills development.<\/p>\n The project team must map current workflows<\/a>, identify bottlenecks and suggest potential improvements<\/strong> that the new HRIS could bring. These improvements are part of the benefits of any HRIS<\/a>.<\/p>\n This analysis not only helps to understand the company’s HRIS needs, but also to identify opportunities for automating<\/strong> and simplifying tasks.<\/p>\n No aspect of HR processes should be overlooked. The involvement of the IT department is often necessary at this stage to assess the compatibility of existing systems with the future HRIS, and to anticipate potential technical challenges<\/strong>.<\/p>\n Duration :<\/span> 1 to 8 weeks, depending on the number of processes to be mapped<\/p>\n The creation of the specifications is a key stage which crystallizes the results of the previous phases into a comprehensive document. This document details the functionalities required<\/strong>, the technical specifications, the budgetary constraints and the expected timescales for the HRIS project. The drafting of precise specifications is crucial to the success of the project, as it will serve as a reference throughout its implementation<\/strong>.<\/p>\n It calls for close collaboration between HR teams, the IT department and the company’s various departments. The specifications must not only reflect current needs, but also anticipate future changes in the organization<\/strong>.<\/p>\n It must include performance criteria, HR data security requirements and specifications for integration with other company information systems. A well-developed specification is a key factor in choosing the right HRIS<\/strong> and implementing it successfully.<\/p>\n Duration :<\/span> 1 to 4 weeks<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_row _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n The HRIS solution demonstration phase gives you the opportunity to evaluate the different options available on the market<\/strong>. During this phase, HRIS software suppliers are invited to present their products to the project team and to the company’s key decision-makers.<\/p>\n During these demonstrations, you’ll be able to visualize the functionalities offered, the ergonomics of the user interface<\/strong> and the system’s ability to meet the needs identified in the specifications.<\/p>\n Again, this phase lasts several weeks, depending on the number of solutions to be evaluated. The choice of HRIS will have a long-term impact on the efficiency of HR processes. Demonstrations should cover all relevant modules, from personnel management to talent management, including working time and expense reports. The project team will take the time to assess the flexibility of the proposed solutions and their ability to adapt to future changes in the company<\/strong>.<\/p>\n Duration :<\/span> 1 to 4 weeks<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Sending the specifications to potential suppliers marks the start of the formal HRIS selection phase. This document, result of a meticulous process of gathering requirements and analyzing HR processes, enables software publishers to gain a precise understanding of the company’s expectations. It serves as the basis for an objective comparison of the various HRIS solutions on offer, and guides suppliers in the preparation of their bids<\/strong>.<\/p>\n This stage, although relatively short in terms of time, is fundamental to the rest of the project. It requires clear communication and reasonable deadlines<\/strong> to enable suppliers to prepare detailed, relevant proposals.<\/p>\n The project team must remain available to answer suppliers’ questions and provide clarifications if necessary. This phase is an opportunity to begin assessing the responsiveness and professionalism of the various suppliers.<\/strong> These criteria will influence the final choice of HRIS.<\/p>\n Duration :<\/span> 2 to 4 weeks [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\nGathering requirements<\/h2>\n
User interviews<\/h3>\n
HR process analysis<\/h3>\n
Creation of specifications<\/h3>\n
Choosing the right HRIS<\/h2>\n
HRIS software demonstration<\/h3>\n
Sending of specifications<\/h3>\n
<\/span><\/p>\nBid analysis<\/h3>\n