Intranet Features

My Intranet is a software service for personnel management. This system allows companies to automate a certain number of processes, consolidate and share information.

The goal of My Intranet is simple : to offer companies, whatever their size is, an accurate software service in order to eliminate all manual processing linked to paper requests. It is consequently ecological and practical.

Here are the different features you will find in My Intranet, personnel management application :

intranet features

Each of these modules is independent of others and can be activated or deactivated, depending on the needs, without affecting the rest of the personnel management system.

Leave and absence management software module

Its features :

  • allow all types of leave and absence management (paid leave, reduced working time, seniority leave, unpaid leave, sick leave, etc…) in days worked, working days, calendar days and hours
  • provide the employee with real-time visibility on their leave entitlement
  • enable the employee to submit a leave request according to rights earned
  • give the possibility to manage overtime and overtime recovery hours
  • provide each employee with total visibility of their team members’ absence schedule
  • allow the manager to approve (or reject) leave requests in the system
  • enable the payroll administrator to extract a leave entitlement report for all employees at any time for any period
  • notify each party by e-mail as soon as new event occurs (submission and processing)

Its advantages :

  • for the employee :
    • time saved when submitting requests : no more paper forms to fill out, no need to send leave requests to the manager and then reminders (immediate notification upon request approval)
    • risk of error is eliminated : the employee cannot submit a request for leave they are not entitled to
  •  for the manager :
    • time saving during approval process : one click approval, notification as soon as a new request is submitted
    • decision support : visibility of the absence schedule (leave and business travel), visibility of remaining leave rights
  • for the payroll administrator :
    • time saved at the monthly closing : no more paper forms to cross-check and consolidate, the complete report is generated in one click and directly available in Excel, no more filing to do
    • risk of error is eliminated : the system itself consolidates the data which can easily be exported to Exce, there is no longer any error due to manual input
    • time saved informing employees : fewer employee requests as they have direct real-time access to their balance

leave-management-process

Expense account management software module

Its features :

  • allow all types of expense accounts and travel requests to be managed (business travel, purchases, etc…)
  • enable the employee to submit a mission order request before travelling and then an expense account based on the mission order once the travel is completed
  • give request history access to the employee and enable them to reuse it as a basis for a new request
  • allow manager to validate mission orders and expense accounts
  • give the possibility to manage travel and hotel reservation in a centralized way, after mission order validation by the manager
  • permit the accounting department to validate and notify of expense account payment via the system
  • send an e-mail to the employee and the manager as soon as new event occurs (submission and processing)

Its advantages :

  • for the employee :
    • time saved when submitting requests : no more paper forms to fill out, no need to send requests to the manager and then reminders (immediate notification upon request approval), possibility to reuse past requests
    • risk of error is eliminated : the system calculates the total cost in relation to the amounts input for each expense
  • for the manager :
    • time saved during approval process : one click approval, notification as soon as a new request is submitted
    • decision support : visibility of absence schedule (leave and travel)
  • for the accounting department :
    • time saved in processing : no more paper forms to check and file
    • time saved informing employees : fewer employee requests as they have direct real-time access to the processing of their requests

expense management process

Corporate directory module

Its features :

  • allow organizational chart and internal company directory management
  • allow employee contact details to be found in a few seconds
  • enable to identify the position, the location and the availability of any employee in the company

Its advantages :

  • for the employee :
    • time saved : the contact details can be found in a few seconds (no more manual search in a paper directory)
    • communication improved : possibility to find out who does what by browsing the hierarchy, to know who is present

Employee HR file management module

Its features :

  • enables all HR administrative data linked to the employee to be managed
  • allow access to data linked to each employee in a single click
  • give the possibility to share certain data with other modules by tailoring access privileges
  • benefit from a dynamic and very flexible structure, allowing any kind of data to be managed (employment contract tracking, job position history, personal contact details, etc…)

Its advantages :

  • for the employee :
    • time saved : their administrative data is automatically updated in the intranet
  • for the manager :
    • improved follow-up and communication : the manager has access to all team data in a single click
  • for the HR manager :
    • time saved : the HR personnel file tracking is completely computerized
    • efficiency : data access and update is very fast
    • flexibility : all types of data can be input in the solution thanks to a very flexible and highly configurable structure